Yesterday I timed the update and preparation of my 2011 files in my existing filing cabinet.

Now, that might not sound like the most fun thing for you to do but since I am a Professional Organizer it’s imperative that I am able to support, inform and educate my clients on the approximate timing of procedures. It’s also a necessity because it becomes the benchmark for what an individual can work towards. On top of which, it’s an incredible feeling to have the ‘filing system update’ checked off my list.

Interested in the details?
The Filing Cabinet: Letter sized, double-wide, two drawer system.

Update included: New labels where the old one’s were worn, reviewing research information accumulated over the past 12 months, shredding, tidying up and archiving.

Supplies Required: Label maker, 3″ transparent tabs for the hanging files, Pendaflex hanging files with wide bottoms (so that you can hold multiple sub folders without the files inside bunching up) and new ‘blue’ sub-folders for all expense related items for 2011.

Update Time: 2 hours and 30 minutes – it can take time to decide what to do with the: reference material, resources in print, conference information and course information for a 12 month period. Take your time with this part of the process as the review will often provide affirmations as to what was helpful, effective and informative to you – you can keep this materials just be sure it’s clearly labeled for when you want to refer back to it.

Preparation of 2011 Files: 15 minutes – it’s a process where I determine what the color of the money related sub-folders will be for the coming year, label them and drop them into the hanging file folder that is already clearly labelled.

Hope you have found this helpful and inspiring. Remember if you have any questions feel free to visit us at www.kaosgroup.com and complete your complimentary Organizational Assessment. You can also email us at [email protected] or call us directly at 416.347.9002 begin_of_the_skype_highlighting              416.347.9002      end_of_the_skype_highlighting.

Happy Organizing