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It’s often not the meeting itself that is bad. A lack of planning, collaboration, timelines, and follow-through can leave attendees lacking interest in your meetings and allow negative associations to develop.

The 5 Meeting Essentials:

1. Prepare an agenda that people can review beforehand.
2. Identify actions: if your team should be prepared to contribute to topics on the agenda and let them know in advance.
3. Appoint a note taker to create a recap of the meeting to be sent to participants.
4. Record new rules or processes in writing and make them available.
5. Allocate next steps: action items that need to be allocated and attached to the person responsible.

Now that your meeting is well organized, you are ready to make it even better. Enhance participation by adding emotional intelligence. Consider these personality insights when planning and conducting your meetings.

The Organized Personality Style: likes to know the details of what will be discussed and what information you’d like them to bring. This personality style likes to be prepared and know how much time will be allocated to discussions.

The Relationship Personality Style: likes when a team is encouraged to work together in a positive manner. This personality style likes cohesive relationships with the entire group.

The Action Personality Style likes to keep the conversations on point and moving quickly. This personality style enjoys tossing out ideas in a fast-paced meeting with less attention to tiny details.

The Logical Personality Style likes the opportunity to review an agenda before a meeting so they can think and prepare. This personality style may not ‘jump into’ the middle of a conversation but instead listens and weighs out all the input before determining what they believe to be the best next step.

Organize. Optimize. Profit.
Read more about Optimizing Workflow and Organizing Personal Spaces
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